HR & Employment
Offer letter
An offer letter is the formal written offer of employment a company sends a candidate — role, start date, compensation, and any conditions the offer depends on, with a deadline to accept.
When to use it
Use this once you've decided to hire someone and are ready to make it official in writing — it's the document that turns a verbal "we'd like to offer you the job" into something the candidate can actually sign and rely on.
What's typically included
- Position and reporting line
- Start date and location
- Compensation
- Benefits summary
- At-will employment statement
- Conditions (background check, etc.)
- Offer expiration date
- Acceptance signature
This document involves employment or workplace-compliance obligations that vary by state and by employer size. It is a general starting point only — not legal advice — and should be reviewed by an employment attorney licensed in your state before use.
Ready to use this template?
Every word is editable before you send — this is a starting point, not a final draft.